EXHIBITOR MANUAL: VENUE & ACCESS

Fira Barcelona (Montjuic)
Hall 8
Avda. Reina Maria Cristina s/n
08004 Barcelona

Click Here for full information on How To Get There.

Please note that AEF is in Hall 8 at The Fira MONTJUIC in the city centre and not the new Fira (Gran Via) on the outskIrts of the city. 

You can view a helpful virtual walk-through of the venue HERE

Please ensure deliveries are scheduled when someone will be onsite to receive them as, unfortunately, we are unable to sign for deliveries on exhibitors’ behalf.

If you are unable to guarantee this, please consider using Kuehne & Nagel as they will be onsite and can take delivery of your items for a small handling fee. They will then only deliver to your stand once someone is there to receive the goods. You can find more information here.

All items for delivery must be clearly labelled as per the below:

FAO:
AEF 2024
Exhibiting Company Name & Stand Number
Your Onsite Contact Name & Mobile Number
Fira Barcelona (Montjuic)
Hall 8
Avda. Reina Maria Cristina s/n
08004 Barcelona

ACCESS DURING BUILD & BREAKDOWN

Access to the Hall 8 Loading Areas during Build-Up and Breakdown will be via Avda. Reina Maria Cristina.

You will need to pre-book your arrival time with Kuehne & Nagel - CLICK HERE FOR MORE DETAILS

High Vis jackets and safety footwear is required for all persons on the exhibit floor floor during Build Up. This will be applicable from Saturday until 11:30 on Monday. Suitable clothing should be worn relevant to the job being carried out including safety goggles or glasses, gloves and safety shoes. 

CONTRACTOR PASSES

AEF and Fira de Barcelona require that everyone in the exhibit hall during build-up and breakdown has a pass. To obtain Fira de Barcelona passes for the build up, the following actions must be carried out:

• Complete the Fira de Barcelona official application form (name, surname, National ID/Passport of the applicant, date of birth and company details). 
• Sign the official fact sheet of the occupational risks of Fira de Barcelona and the Site Induction Form.
• Provide employees with official Fira de Barcelona passes, which must have the following mandatory fields:
- Name
- Surname
- National ID/Passport

No entry will be permitted without this.

There is a cloakroom available at the entrance of the event. 

Click Here to view the Venue's emergency procedures. Please share with all members of staff.

The venue provides emergency first aid assistance to anyone who needs it.

The First Aid officer will be located behind the main Registration Desk or seek the nearest security personnel. 

All lost property will be held at the Organiser’s Office, located behind the main registration area/plenary session. 

You can pre-book a parking pass for the venue; parking is very limited so we recommend using public transport. 

Car Parking passes can be purchased HERE.

Although every reasonable precaution is taken and the hall is patrolled day and night, exhibition halls are vulnerable places and the Organisers can accept no responsibility for any loss or damage which may occur to your staff or property from any cause. Please consider these security tips when planning your stand:

• Make contact with the event security company for advice on how secure any vulnerable/ valuable items
• Do not leave your items unattended at any time during the build-up, the open period or breakdown. Do not leave the venue until all visitors have gone each evening
• Think about how you position desirable items, especially where you may not be able to keep an eye on them
• Always secure desirables and valuable items. Typically, these are plasma screens, lap tops, mobile phones and handbags
• Ensure you have enough staff so that your area is not vulnerable to thieves and do not ask anyone else to watch over your property while you go for a break. They may become busy and not be able to keep an eye on it
• Remove all portable items of value each evening where possible, especially on show close evening. Do not leave them until the following day for collection
• Arrive in time for the show opening each day. Ensure your stand is staffed at least 15 minutes before the show opens, but remember the halls open early each day (please check timetable at the front of this document) for maintenance and re-stocking
• Use a lockable cabinet to store your personal possessions during the show open hours
• Consider hiring security personnel to man your stand overnight - you can hire via The Fira Store
• Hire an alarm for your area if you have valuable or portable items
• Ensure your insurance arrangements cover you for this exhibition

If you are a victim of theft please report the matter immediately to the show security team.

Please click here for the various venue site maps - AEF is in Hall 8.