Covid-19 - making the event safe
We're looking forward to reuniting in London. We're taking all the appropriate measure to ensure the Africa Energy Forum is a safe and successful event, and we ask for each and every person's support and co-operation.
If you are showing symptoms of Covid-19, you should not attend the event. Attendees must be able to show they are fully vaccinated, have a negative test in the last 48 hours, or have proof of natural immunity.
International travel restrictions are in place, and attendees must ensure they are aware of, and compliant, with these rules. See our Can I travel page?
How can you show evidence of your Covid-19 status?
All attendees to the event will need to self-declare their Covid-19 status. You must be able to demonstrate that you:
- have completed a full course of vaccination more than 2 weeks ago, (that is, 2 doses of the Moderna, AstraZeneca or Pfizer vaccine, or 1 dose of the Janssen vaccine), or;
- Have evidence of a negative rapid lateral flow or polymerase chain reaction (PCR) test taken within 48 hours of entry to a venue, or;
- Have proof of natural immunity shown by a positive PCR test result for COVID-19, lasting for 180 days from the date of the positive test and following completion of the self-isolation period, or;
- Have another authorised identified documentation/method of confirming COVID-19 status (e.g. for international attendees).
UK-based attendees should acquire an NHS Covid Pass to best demonstrate their Covid-19 status. Non-UK attendees should follow local guidance to secure the appropriate supporting documents. Attendees may be subject to spot checks at the venue.
Preparation for travelling to London
Certain restrictions are in place for travellers arriving in England, and you should investigate which will apply to you. Full and up to date details are available on the UK Government website.
As of Monday 11th October, for fully-vaccinated travellers from almost all countries travel is permitted with proof of vaccination status and negative tests. View countries with accepted vaccination status (including South Africa, Egypt, Ghana, Kenya and others in Africa). Seven countries remain on the Red list. Recent visitors to these countries are not normally allowed to enter the country, unless they are a British or Irish national or reside in the UK.
You must adhere to the restrictions applied to any country you have travelled through in the last ten days. Exemptions are in place for a number of workers - please investigate the necessary steps on the UK Government website. (Note that the previous Red, Amber, Green system was simplified from 4 October 2021).
Read more in our guide Can I travel to London for the Africa Energy Forum?
What if a change in travel restrictions means you can't attend?
The situation can change rapidly, and it is possible that an update to travel restrictions - either in your country of origin or at the UK border - may mean you are no longer able to attend. We hope this will not affect many delegates, as travellers may still be able travel to the UK with an appropriate quarantine or isolation period. If a change in travel restrictions means a delegate can't complete quarantine in time for the event, we will provide a full refund.
What if you have symptons of Covid, have received a positive test, or are required to isolate during the event?
Most importantly, you must follow official guidance about isolation and treatment. You will not be able to attend the event. Please contact us to discuss rolling over your delegate ticket to our 2022 Africa Energy Forum event.
Safety measures we are taking
We will ensure that recommended Covid security measures are in place, such as:
- Enhanced ventilation
- Regular cleaning of communal facilities
- Hand sanitiser made widely available
- Safe room layouts to avoid overcrowding.
All attendees should:
- Undertake their own health risk assessment, considering if they wish to travel to and attend the Africa Energy Forum (taking into account their own age and any health conditions or vulnerabilities).
- Check for symptoms of COVID-19 (a high temperature, new and persistent cough, or a loss of/change in sense of taste or smell) before travelling to the event. If attendees, or anyone they live with, have one or more of these symptoms (even if they are mild) they should not attend, and should follow the guidance on testing and self-isolation.
- Not attend the event if they need to self-isolate, for example because they have been asked to self-isolate by NHS Test and Trace, are required to isolate after travel, or because they are displaying any COVID-19 symptoms
- Adhere to any relevant COVID-19 safety measures in place at the event, including observing directions given by conference staff.
We will continue to monitor and update the situation
Our approach to safety is based on information currently available regarding the behaviour and characteristics of the Coronavirus, the status of testing capacity, where we are in terms of vaccine availability and local or state guidelines with respect to large gatherings in any particular community. As more clarity with respect to these variables emerges, it is expected that these guidelines may need to be adjusted accordingly. This guidance is based on the current UK alert level 3.
We are looking for to seeing you in London, reunited for a safe and successful Africa Energy Forum. For further questions and information, please contact us firstname.lastname@example.org.