Access & Accreditation
The Kenyan authorities will be managing high level security around the KICC and NO access will be granted without providing critical information to the Government Protection Security Office (GPSO) of Kenya, who will ensure a safe and secure environment at the KICC throughout the week of the 19th June, 2023 (including the final set up day on Monday 19th June).
In order to access the KICC, the GPSO will be conducting security checks on everyone attending the forum and you will not be permitted access to the KICC without providing this information before arriving at the venue, regardless of your registration or participation status. (Please note, this includes delivery drivers and anyone who needs access within the KICC, even for drop off)
Please ensure you complete BOTH steps below as soon as possible. Failure to submit this information in advance will result in you not being permitted access to the forum by the Government Protection Security Office.
Step 1: Please submit your details here for us to share with the GPSO, using this email address that you registered with.
Step 2: Please complete this accreditation form for the GPSO's background checks
President Visit
As an advisory note, and subject to final confirmation, please note that the President may be attending the event on Tuesday 20th June for the Opening Ceremony at 9am (registration from 7am) and may tour the exhibition. Please ensure your pre-event registration is complete, alongside completing the two links with your information for Government accreditation this week, if you haven’t done so already. Ensure you arrive early to the venue to complete your government accreditation check to allow entry to the KICC, as there will be queues to enter the venue.
Audio Visual (AV)
Omnispace is the official AV supplier for Africa Energy Forum. Should you wish to order AV outside of your sponsorship package, please visit the online shop or use the contact details below:
Email: aef23@omnispace3d.com
Telephone: +254731001723
Carpet
Omnispace is the official supplier for carpet.
Shell scheme stands will be provided with carpet as part of their stand package. It is possible to change the colour of this carpet although this will be at your own cost. Should you wish to order a different type of flooring for your sponsorship package, please visit the online shop or use the contact details below:
Email: aef23@omnispace3d.com
Telephone: +254731001723
If you would like to bring your own carpet/flooring please contact the organiser (aef@energynet.co.uk) to let them know that you no longer require the stand package carpet, and would like to bring your own (please also supply the details of the material).
Space Only stands are required to provide their own carpet/flooring through their stand contractor. The organiser reserves the right to refuse the use of the material if it is not of an acceptable standard, or if it is not fire resistant.
Catering
Omnispace is the official and sole supplier for catering at Africa Energy Forum. Omnispace hold the exclusive right to supply all food and beverages consumed on-site. This is required so that the organisers can ensure strict controls of health and safety standards are in place.
Should you wish to order catering outside of your sponsorship package, please visit the online shop or use the contact details below:
Email: aef23@omnispace3d.com
Telephone: +254731001723
Cleaning & Waste Removal Services
Omnispace is the official and sole supplier for cleaning and waste removal at Africa Energy Forum. The cost of basic stand cleaning is included in your contract. All stands will be cleaned overnight prior to each opening day of the event.
Please note: Contractors/exhibitors are responsible for ensuring that build and breakdown waste is disposed of properly. Any waste left by contractors or exhibitors will be charged to the exhibitor after the event.
Should you wish to order deep cleaning outside of your sponsorship package, please visit the online shop or use the contact details below:
Email: aef23@omnispace3d.com
Telephone: +254731001723
Electrics
Omnispace is the official and sole supplier for electrics. Exhibitors must order their electrical mains supply through Omnispace. Shell Scheme packages are supplied with an electrical socket and spot lights.
Should you wish to order electrics outside of your sponsorship package, please visit the online shop or use the contact details below:
Email: aef23@omnispace3d.com
Telephone: +254731001723
Space only/free build stands do not include any electrics as standard. To order the mains connection for your stand please discuss your requirements with your stand contractor and complete the attached form. Once the form is completed, please send the form to aef@energynet.co.uk. Please note, early bird pricing ends on the 5th April.
Alternatively, your stand contractor can order your mains connection on your behalf.
Freight services, deliveries, lifting, forwarding and storage
Exhibition Freighting GSM is the official and sole suppliers for freight services (including freight forwarding, deliveries, lifting and storage) at Africa Energy Forum & & Youth Energy Summit. Exhibition Freighting GSM is the only company permitted to operate forklifts and other lifting machinery within the marquees, and can assist you with:
- Customs clearance
- Transportation of goods from within the UK and from overseas
- Forklift, trolley, and pallet truck hire services
- Handling of goods on site
- Empties storage
Click here for EG-GSM's shipping information.
Click here for EF-GSM's commercial invoice template.
For enquires please contact:
Exhibition Freighting GSM
Daniel Stearman
daniel@ef-gsm.com
+44 (0)1732 926 339
Booking a Delivery Slot
All exhibitors and contractors who are bringing stand materials to KICC and want to unload or load a vehicle within the loading bay area, MUST book a time slot and date with our supplier, Exhibition Freighting GSM.
Please contact Exhibition Freighting GSM to book a time slot and delivery date using the details below:
Exhibition Freighting GSM
Daniel Stearman
daniel@ef-gsm.com
+44 (0)1732 926 339
Please note, failure to follow the above process will result in a delay in gaining access into the marquee.
Floral
Omnispace is the official florist supplier at Africa Energy Forum & Youth Energy Summit. Should you wish to order floral, please visit the online shop or use the contact details below:
Email: aef23@omnispace3d.com
Telephone: +254731001723
Furniture
Omnispace is the official supplier for furniture. Shell Scheme packages are supplied with 1 x table and 2 x chairs as part of their package. Should you wish to order furniture outside of your sponsorship package, please visit the online shop or use the contact details below:
Email: aef23@omnispace3d.com
Telephone: +254731001723
Graphics: Design and Production
Omnispace is the official supplier for signage at Africa Energy Forum & Youth Energy Summit, and specialise in taking the latest print and cut technology to make your ideas a reality. They specialise in large format branding, including:
- Freestanding Signs
- Hanging Banners
- Pull Up Banners
- Branded Furniture
- Floor Graphics
- Information Desk
Should you wish to order graphics, please visit the online shop or use the contact details below:
Email: aef23@omnispace3d.com
Telephone: +254731001723
Rigging
Please note: rigging items above your stand is NOT permitted at the Africa Energy Forum & Youth Energy Summit. If you wish to book a 3m x 2m banner above your stand this can be done by emailing aef@energynet.co.uk. If you have already ordered a hanging banner as part of your contract, please send us your artwork by the 26th May 2023.
Stand Builder
You are permitted to employ your own Space Only stand builders. Our recommend stand builders are HOTT 3D and Omnispace.
HOTT 3D | Liam Beattie | liam@hott.co.za
Please note, the last day to order space only stands with HOTT 3D is Thursday 16 March 2023. After this date, HOTT 3D orders will incur additional air freight costs and final orders will be taken on Friday 28 April.
Omnispace | aef23@omnispace3d.com | +254731001723
Omnispace is a local contractor with local production facilities who will be able to take space only orders until Friday 12 May.
Wi-Fi
There will be general Wi-Fi at the venue. Please note that this is for emails only. This Wi-Fi is not strong enough for any video calls, streams etc. Should you wish to order additional WI-FI, please visit the online shop or use the contact details below:
Email: aef23@omnispace3d.com
Telephone: +254731001723